Cuyahoga County Probate Court

The Probate Court will be switching its web domain name from probate.cuyahogacounty.us to probate.cuyahogacounty.gov on April 30, 2024. Click here for more information

Probate Court News Archive

October 6, 2021

Probate Court is pleased to announce a new online copies request area. Copies can be requested on Marriage Licenses that have been returned and recorded. Please use the web docket to search your case number and then request copies using the Request Full Case Copy link on the case summary page.

September 10, 2021

Cuyahoga County Court of Common Pleas Order Regarding Vaccination Requirement For Assigned Counsel.

Administrative Order effective September 10, 2021

August 31, 2021

Cuyahoga County Court of Common Pleas Order Regarding Vaccination Requirement For All Staff.

Administrative Order effective August 31, 2021

August 6, 2021

Effective Thursday, August 5, 2021, the Cuyahoga County Probate Court will resume orders for mask wearing.

Administrative Order effective August 5, 2021

June 15, 2021

The Cuyahoga County Probate Court full reopen to the public on June 16, 2021.

Effective Wednesday, June 16, 2021, the Cuyahoga County Probate Court will resume full access to the public. The clerk's office will accept in-person filings, electronic filings and those submitted by U.S. mail. With the resumption of in-person filings, drop boxes in the Rotunda and the Huntington Park Garage entrance have been removed. Hearings may be conducted remotely or in-person based upon the determination of the Judge or Magistrate. If you received an email or mail notice of hearing, your hearing remains on Zoom, please do not appear in person. If you have questions, please contact the Court to verify the status of your hearing. All individuals entering the courthouse must wear a face covering and will be subject to temperature screening. Please refer to the Administrative Order effective June 16, 2021 for further information.

Administrative Order effective June 16, 2021

June 14, 2021

Please see the Accounts and Inventories topic page for a how-to guide for preparing and filing account paperwork with the probate court, including costs.

June 9, 2021

JUDGE LAURA J. GALLAGHER ELECTED PRESIDENT OF OAPJ

Congratulations to Judge Laura J. Gallagher on her election as President of the Ohio Association of Probate Judges. She has been a judge of the Cuyahoga County Probate Court since February 2009. From February 2003 through February 2009, she served as Assistant County Prosecutor for Cuyahoga County and supervisor of the Support Establishment/Enforcement Unit. Judge Gallagher served as Magistrate in the Medina County Court of Common Pleas Juvenile/Probate Division from March 1996 through February 2003. Previously, she served as an Assistant County Prosecutor for Medina County for six years and for Cuyahoga County for more than three years. Judge Gallagher is a member of the Ohio State Bar Association, the Cleveland Metropolitan Bar Association, the Ohio Judges Association, the Southwest Area Bar Association, The American Judges Association, The Ohio Judicial Conference Probate Law and Procedure Committee, the Ohio Association of Probate Judges Forms Committee, The Supreme Court of Ohio Advisory Committee on Case Management, the Commission on the Rules of Practice and Procedure in Ohio Courts, The Supreme Court of Ohio Commission on Technology and the Court, Adult Protective Services Interdisciplinary Team Steering Committee, The Lawyers Guild of the Catholic Diocese of Cleveland Board Member and the Board of Directors for Incarnate Word Academy. She received a BA, cum laude, Phi Beta Kappa from Miami University, Oxford, and a JD, cum laude, from Case Western Reserve School of Law.

June 7, 2021

New Observed Holiday

Cuyahoga County Council has passed legislation to create a holiday in observance of Juneteenth, a celebration of emancipation from slavery in the United States. Cuyahoga County Probate Court will be CLOSED FRIDAY JUNE 18, 2021 in observance of the June 19th holiday.

May 5, 2021

(UPDATE) APPOINTMENT TO CLEVELAND CITY COUNCIL, WARD 4

Pursuant to Ohio Revised Code Section 3.16(E)(4) the Cuyahoga County Probate Court will accept applications for appointment to Cleveland City Council, Ward 4, by mail or email through May 21, 2021. This is an extension from the original due date of May 7, 2021. Applicants must submit a statement of interest listing the reasons they are interested in the position; their goals if appointed; and why they believe they are the best candidate for the position. A resume and three references should also be included.

This information should be submitted to Presiding Judge Anthony J. Russo, Cuyahoga County Probate Court, Room 221, 1 Lakeside Avenue West, Cleveland OH 44113 or by email to Sue Schwarten, Administrative Assistant to Presiding Judge Anthony J. Russo. Communication regarding this appointment will be accepted only from applicants for the position, not from any other persons or organizations on the applicants’ behalf.

Please Note: Candidates may apply for this interim appointment whether or not they have filed a petition to be elected as the Ward 4 Councilperson and/or are planning to run for the seat in the upcoming election.

April 22, 2021

APPOINTMENT TO CLEVELAND CITY COUNCIL, WARD 4

Pursuant to Ohio Revised Code Section 3.16(E)(4) the Cuyahoga County Probate Court will accept applications for appointment to Cleveland City Council, Ward 4, by mail or email, beginning today, April 22, 2021 through May 7, 2021. Applicants must submit a statement of interest listing the reasons they are interested in the position; their goals if appointed; and why they believe they are the best candidate for the position. A resume and three references should also be included.

This information should be submitted to Presiding Judge Anthony J. Russo, Cuyahoga County Probate Court, Room 221, 1 Lakeside Avenue West, Cleveland OH 44113 or by email to Sue Schwarten, Administrative Assistant to Presiding Judge Anthony J. Russo. Communication regarding this appointment will be accepted only from applicants for the position, not from any other persons or organizations on the applicants’ behalf.

January 1, 2021

Please see the link 2019 Unclaimed Funds List for a complete list of the unclaimed funds from 2019. This list will be available until February 2, 2021.

December 15, 2020

Please see the new certified copies request form, now available online. Use this form to submit requests for cerfied copies of your marriage license.

Certified Copy of Marriage License Request Form

November 12, 2020

The Cuyahoga County Probate Court continues to operate at a reduced staff. Due to the rising number of COVID-19 cases, effective Monday November 16, 2020 we are SUSPENDING in-person filings in our Clerk’s office to protect the safety of our staff and the public.

We continue to accept paper filings by U.S. mail or drop-off at the front or back entrance of the Old Courthouse. Patrons may also E-File for the case types currently available for E-Filing. Please check our website for cases available for E-Filing.

Court staff are making every effort to process filings efficiently and with our usual diligence.

Patrons should expect slightly longer delays for filings by mail and E-File. We ask for your continued patience while we open, sort, and process the large volumes of documents sent our way at this time.

Due to unusually high call volume and email, you may experience a greater hold time for calls to the Court or for responses by email.

We apologize for any inconvenience this may cause as we adjust our practices to protect our staff and the public.

All hearings and trials will be conducted by telephone or online video call (ZOOM).

The Court encourages patrons to register for an E-File account and review the many types of filings available for E-File, including

All filings on new and existing Full Administration Estate (EST) cases (except ancillary actions). Also available for Estates are Creditor Claims and Applications for Release of Medical Records and Medical Billing Records for use in evaluating a potential wrongful death, personal injury, or survivorship action on behalf of the decedent;
All filings on Adult Guardianship (GRD) cases including Pay or Deliver actions;
All filings on Civil Adversarial (ADV) cases (except “sealed” pleadings;
Marriage License Certificate Returns, Corrections of Birth Records and Delayed Registration of Birth Records.

For a complete list of cases types and filings available to E-File, please see Filings Available to E-File. As additional filings become available, they will be announced on the Filings Available page and most will include guidelines to assist users. An introductory E-File 101 CMBA Webinar is available, and users are also encouraged to contact the E-File Department directly by email at probate_efile@cuyahogacounty.us or call our E-File Help Desk at (216) 443-8948 during regular Court business hours.

For certified copy pick up, please contact the copies department at (216) 443-8792.

For certified marriage copy pick up, please contact the marriage department at (216) 443-8920.

Effective Monday November 16, 2020 the issuance of in-person marriage licenses will be SUSPENDED. This is being done to protect the safety of our court staff and the public. All satellite locations remain closed. Until further notice, marriage licenses will be issued by appointment via online video call for all applicants. An exception may be made if the couple does not have the ability to do an online video call.

Couples MUST pre-register for a marriage license online via our website. The pre-registration will direct you to contact the Marriage Department by email to set up their online appointment.

Applicants must have:

a valid email address;
a computer, laptop, cell phone or tablet with a working video camera;
a functional printer with them at the time of the video call;
both applicants physically together and on the same call (not two separate calls);
all prior marriage/divorce information available at the time of the video call;
official government issued IDs present at the time of the video call;
a scanner or camera (can be cell phone) to make a digital copy of the marriage ceremony return certificate. These certificates may be E-Filed or sent back to the Probate Court Marriage Department by regular mail; and
a credit card for payment.

This procedure has been implemented in order to issue marriage licenses during the COVID-19 pandemic. Please note that any prior marriage license remains valid for 60 days from the date of issuance.

October 23, 2020

CMBA Sections - Recordings

Wednesday, September 16, 2020: Intro to Estate Administration VIDEO

Wednesday, September 30, 2020: Intro to Estate Guardianships VIDEO

September 10, 2020

CMBA Sections - Estate Planning, Probate, and Trust Law

Tuesday, September 15, 2020: Guardianship and Related Issues in the COVID-19 Era

Wednesday, September 16, 2020: Intro to Estate Administration

Wednesday, September 30, 2020: Intro to Estate Guardianships

August 3, 2020

E-Filing 101 - Free Webinar

May 31, 2020

In light of Mayor Jackson's curfew order and the clean up efforts required to make the building safe to enter, the public is discouraged from coming to the Old Courthouse until Monday, June 8, 2020. For questions regarding civil commitments, please call (216) 443-8123. For all other inquiries, please call (216) 443-8785. The Court plans to begin to resume in-person operations on Monday, June 8, 2020, consistent with our most recent administrative order found below.

Updated 6-2-2020

May 22, 2020

Probate Court COVID-19 Information

Please see the updated Administrative Order issued by the Probate Court effective 5/25/2020.

Updated Administrative Order

May 19, 2020

Probate Court COVID-19 Information

Please see the Order Regarding USPS Mail Delivery and Service due to the COVID-19 Continuity of Operations Update released by the United States Postal Service.

May 4, 2020

Probate Court COVID-19 Information

The Probate Court would like to announce it has removed the requirement of exigent circumstances in order to obtain an online video marriage license. The issuance of in-person marriage licenses remains suspended. All satellite locations remain closed. Until further notice, all marriage licenses will be issued by online video call for applicants. In order to apply, applicants must establish that they have:

a wedding ceremony, scheduled in the next 60 days;
an officiant available to perform the wedding ceremony

These prerequisites must be verified by the applicants with proper documentation. If the prerequisites are met, couples can pre-register for a marriage license online via our website. The pre-registration will direct them to contact the Marriage Department to set up their online appointment.

Appointments will be scheduled Monday through Thursday, once per hour during the business day. Applicants must have:

a valid email address;
a computer, laptop, cell phone or tablet with a working video camera;
a functional printer with them at the time of the video call;
both applicants physically together and on the same call (not two separate calls);
all prior marriage/divorce information available at the time of the video call;
official government issued IDs present at the time of the video call;
a scanner or camera (can be cell phone) to make a digital copy of the marriage ceremony return certificate. These certificates may be E-Filed or sent back to the Probate Court Marriage Department by regular mail
a credit or debit card for payment.

This procedure has been implemented in order to issue marriage licenses during the COVID-19 pandemic. Please note that any prior marriage license remains valid for 60 days from the date of issuance.

April 16, 2020

Probate Court COVID-19 Information

The Cuyahoga County Probate Court continues to operate at a reduced staff. We are accepting paper filings by mail or courier drop-off, and by E-File. To speak to a Magistrate in the Court’s general Front Office, please call (216) 443-8979. To speak to a Magistrate regarding Guardianships, Emergency Guardianships, or Adoptions, please call (216) 443-8995. For questions regarding civil commitments, please call (216) 443-8123.

All filings on new and existing Adult Guardianship cases may be now be E-Filed. Also available to E-File are filings on existing Estate Administrations, Civil Adversarial cases, Name Changes and additional cases listed on the E-File web pages. As additional filings become available, they will be announced on this page and most will include guidelines to assist new users.

All case requirements (for Estates, Guardianships, Conservatorships, Trusts, etc.) due from March 9, 2020 have been tolled until the earlier of the two following dates: 1) the date Governor DeWine’s Declaration of Emergency order ends or 2) July 30, 2020. For example, if a deadline were set to expire on May 8, 2020 (60 days after the effective date of the order), the deadline will not expire until 60 days after this tolling order is lifted. If the tolling order is lifted July 30, 2020 the deadline would be extended until September 28, 2020. Requirements that are currently overdue as of March 8, 2020 cannot be extended and must be filed via E-File or regular mail. Please consult Governor DeWine’s Declaration of Emergency order and Chief Justice O’Connor’s tolling order for further guidance. We encourage any self-represented individual to consult with an attorney.

Extensions to case requirements include, but are not limited to, Accounts, Inventories, Guardian's Reports, Commissioner's Reports, Reports of Distribution, Certificates of Service, and Verifications of Receipt and Deposit. Many of these items are already available to E-File.

Most pre-trials can be conducted by phone or WebEx, the Court will be in communication with attorneys regarding scheduled hearings.

Effective immediately, the Probate Court is waiving the requirement for a fiduciary appearance at the hearing to approve the first (or first and final) settlement on all settlements that require Probate Court approval, both minor and adult, PROVIDED ALL CONSENTS ARE INCLUDED. If the Court has questions about the settlement, we may set it for a phone or video hearing. Hearings that had been continued over the last two weeks and have all the required documentation may be advanced and granted.

April 14, 2020

Probate Court COVID-19 Information

Updating our previous notifications on March 24 and 26, 2020, the issuance of in-person marriage licenses has been suspended. All satellite locations are closed. Until further notice, marriage licenses will be issued by online video call for those applicants with an immediate need. In order to apply, applicants must establish that they have:

an EXIGENT CIRCUMSTANCE requiring an immediate marriage (i.e. 1st responder; health care professional; current member of the armed services; serious illness; or health insurance issues).
a wedding ceremony scheduled in the next 30 days;
an officiant available to perform the wedding ceremony; and

ALL of these prerequisites must be verified by the applicants with proper documentation. If all the prerequisites are met, couples can pre-register for a marriage license online via our website. The pre-registration will direct them to contact the Marriage Department to set up their online appointment.

Appointments will be scheduled on Tuesdays and Thursdays only, once per hour during the business day. Applicants must have:

a valid email address;
a computer, laptop, cell phone or tablet with a working video camera;
a functional printer with them at the time of the video call;
both applicants physically together and on the same call (not two separate calls);
all prior marriage/divorce information available at the time of the video call;
official government issued IDs present at the time of the video call;
a scanner or camera (can be cell phone) to make a digital copy of the marriage ceremony return certificate. These certificates may be E-Filed or sent back to the Probate Court Marriage Department by regular mail; and
a credit card for payment.

This procedure has been implemented in order to issue marriage licenses during the COVID-19 pandemic only. Once business operations resume, licenses will again be issued in-person and not remotely. Please note that any prior marriage license remains valid for 60 days from the date of issuance.

March 26, 2020

Probate Court COVID-19 Information

The Cuyahoga County Probate Court is operating at a reduced staff. We are accepting paper filings by mail or courier drop-off, and by E-File. To speak to a Magistrate in the Court’s general Front Office, please call (216) 443-8979. To speak to a Magistrate regarding Guardianships, Emergency Guardianships, or Adoptions, please call (216) 443-8995. For questions regarding civil commitments, please call (216) 443-8123.

As of this week, all filings on new and existing Adult Guardianship cases may be E-Filed. Also available to E-File are filings on existing Estate Administrations, Civil Adversarial cases, Name Changes and additional cases listed on the E-File web pages. As additional filings become available, they will be announced on this page and most will include guidelines to assist new users.

All case requirements (for Estates, Guardianships, Conservatorships, Trusts, etc.) due from March 16, 2020 until April 16, 2020 have been extended by 60 days. Any requirements due after April 16, 2020 are still due on their original date. Requirements that are currently overdue by 60 or more days cannot be extended and must be filed via E-File or regular mail. Please check the court web docket for updated due dates on individual cases.

Extensions to case requirements include, but are not limited to, Accounts, Inventories, Guardian's Reports, Commissioner's Reports, Reports of Distribution, Certificates of Service, and Verifications of Receipt and Deposit. Many of these items are already available to E-File.

Most pre-trials can be conducted by phone or WebEx, the Court will be in communication with attorneys regarding scheduled hearings.

Effective immediately, the Probate Court is waiving the requirement for a fiduciary appearance at the hearing to approve the first (or first and final) settlement, on all settlements that require Probate Court approval, both minor and adult, PROVIDED ALL CONSENTS ARE INCLUDED. If the Court has questions about the settlement, we may set it for a phone or video hearing. Hearings that had been continued over the last two weeks and have all the required documentation may be advanced and granted.

March 24, 2020

Probate Court COVID-19 Information

Consistent with Governor DeWine's stay at home order issued on Sunday, the issuance of in-person marriage licenses is suspended for at least two weeks. Satellite locations are closed until further notice. Marriage Licenses will be issued by online video call for those applicants with an immediate need. In order to apply, applicants must establish that they have a wedding ceremony scheduled in the next 30 days, have an officiant available to perform the wedding ceremony, and that they have an exigent circumstance requiring an immediate marriage. These prerequisites will need to be verified by the applicants with proper documentation. If all of these prerequisites are met, couples can pre-register for a marriage license online via our website. The pre-registration will direct them to contact the Marriage Department to set up their online appointment.

Appointments will be scheduled on Tuesdays and Thursdays only, once per hour during the business day. Applicants must have a valid email address, printer and working video camera.

Marriage ceremony return certificates may be E-Filed or sent to the Probate Court Marriage Department by regular mail.

This procedure has been implemented in order to issue marriage licenses during the COVID-19 pandemic only. Once business operations resume as usual, licenses will again be issued in-person and not remotely. Please note that any prior marriage license remains valid for 60 days from the date of issuance.

March 20, 2020

Probate Court COVID-19 Information

Restricted Access to Courthouse - Update

Beginning March 20, 2020, only the rear garage entrance to the Old Courthouse building will be open (North entrance of the building by the parking deck) for essential Court staff and individuals who have made prior arrangements by phone with Probate Court. Individuals will be subjected to a forehead temperature scan and a series of health-related questions prior to entering the building. Individuals who do not pass the health-screening review will be given information on how to contact the Court to provide alternative methods for providing Court services.

Case Requirement Extensions

All case requirements (for Estates, Guardianships, Conservatorships, Trusts, etc.) due from March 16, 2020 until April 16, 2020 have been extended by 60 days. Any requirements due after April 16, 2020 are still due on their original date. Requirements that are currently overdue by 60 or more days cannot be extended and must be filed via E-File or regular mail. Please check the court web docket for updated due dates on individual cases.

Extensions to case requirements include, but are not limited to, Accounts, Inventories, Guardian's Reports, Commissioner's Reports, Reports of Distribution, Certificates of Service, and Verifications of Receipt and Deposit. Many of these items are already available to E-File. Check the Court's E-File pages for updates and additional available filings.

March 19, 2020

Probate Court COVID-19 Information

Online Video Call Marriage License Issuance:

Starting Monday, March 23, 2020, all couples who can establish they have a wedding ceremony scheduled within the next 30 days and can verify they have an officiant able to perform the marriage, can pre-register for a marriage license online via our website. The pre-registration will direct them to contact the Marriage Department to set up their online appointment. One appointment will be scheduled per hour per day, with some time slots reserved for those applicants with an immediate need. It is important to note, however, that to have the marriage license issued immediately, applicants must have a valid email address and access to a computer and printer.

This procedure has been implemented in order to issue marriage licenses during the COVID-19 pandemic only. Once business operations resume as usual, licenses will again be issued in-person and not remotely.

In an effort to assist parties who have already obtained a marriage license but are unable to conduct their marriage ceremony due to COVID-19, Cuyahoga County Probate Court is enacting the following procedure until May 19, 2020:

As a marriage license is only effective for 60 days from the date of issuance, if parties are unable to conduct their marriage ceremony due to COVID-19, Probate Court will permit parties one additional Marriage License free of cost if parties pre-register for a new Marriage License within ten business days from the day the original Marriage License expires. Parties must complete all mandatory steps to obtain the additional Marriage License. If the parties fail to pre-register within ten business days from the expiration of the original Marriage License, the parties must pay the $60.00 fee to obtain a new license. The Probate Court will not issue a refund for a marriage license for any reason.

March 18, 2020

Probate Court COVID-19 Information

Please see the two links below for digital copies of the Administrative Orders issued by the Probate Court effective 3/16/2020.

Administrative Order 1

Administrative Order 2

IMPORTANT UPDATE March 17, 2020

Probate Court COVID-19 Information

Effective immediately: Access to the Old Courthouse has been restricted by Public Works to the North entrance of the building by the parking deck. Patrons must go to the back of the Courthouse and take the elevator or stairs to the ground entrance of the Courthouse for access to the Probate Court. Certified copies available for urgent pick up will be available at the back door with the Sheriff's Department.

IMPORTANT UPDATE March 16, 2020

Probate Court COVID-19 Information

Effective immediately:

All requirements coming due within the next 30 days will be extended an additional 60 days for filing. Already past due requirements cannot be extended.

Certified copies can be purchased through the mail with a money order or over the phone with a credit card. Certified copies of marriages can be requested over the phone by calling 216-443-8920 and pressing 0; all other certified copies can be requested over the phone by calling 216-443-8792.

All requests for certified copies of documents will be mailed to the individual requesting the documents. If you have an immediate need for certified copies, the certified copies will be left in a sealed envelope with the Sheriff’s Department at the front entrance of the Old Courthouse.

The Court accepts cash, money order, cashier’s check, MasterCard, Visa, Discover and American Express credit or debit cards. There is a convenience fee to use a credit or debit card. When payment is made by check, separate checks are required for each case number. Please see the costs page for more information.

The marriage satellite locations are suspended until further notice.

IMPORTANT UPDATE March 15, 2020

Probate Court COVID-19 Information

Effective immediately, all scheduled in-person hearings at the Probate Court are canceled. Hearings may be conducted by video or telephone conference, upon the discretion of the Judge or Magistrate assigned to the case. Access to the Probate Court is limited to essential staff only.

The Court remains open for Civil Commitments and Emergency Guardianships on a limited basis. For questions regarding Civil Commitments, please call 216-443-8123. For questions involving Emergency Guardianships, please call 216-443-8995.

All other in-person filings will not be accepted and patrons are asked to remain home until further notice is posted on the Court’s web page.

The Following Methods Will Be Permitted To File:

E-File
E-Filings are or will be available in the coming days as the Court transitions its workforce. Register for an E-File account and check the Court’s E-File pages for updated available filings and instruction. The E-File Help Desk will be available for assistance by phone at 216-443-8948 or by email at probate_efile@cuyahogacounty.us.

File by Mail
Filings may be sent by regular mail to the Clerk’s Office and will be reviewed as soon as possible. For filings with costs: please include a money order payable to the Probate Court of Cuyahoga County. Attorneys may pay using an attorney’s check. Do not send cash or personal checks. Mail to: Probate Court Clerk’s Office, Room 115A, 1 West Lakeside Avenue, Cleveland, Ohio 44113.

All other questions may be answered via email at pccpc@cuyahogacounty.us or by calling 216-443-8785 or 216-443-8895.

New Marriage Licenses

As of 3/15/20, the Court is suspending the issuance of new marriage licenses until further notice.

As a reminder to patrons, licenses issued in the last week and prior are active for up to 60 days from the date of issuance.

Note: Special arrangements with the Court will be available for parties who believe they MUST obtain a marriage license due to exigent circumstances. Please contact the Marriage Department by phone 216-443-8921 if you believe you need a license issued immediately.

Marriage Certificate Returns

Marriage ceremony return certificates may be E-Filed. Either spouse, or the officiant of your ceremony, may sign-up for an E-File account and E-File the signed return as a PDF file using the guidelines provided on the E-File web pages. As usual, Returns may also be sent to the Probate Court Marriage Department by regular mail. Mail to: 1 West Lakeside Avenue, Room 129, Cleveland, Ohio 44113.

All other questions regarding Marriage Licenses, Corrections of Birth Records, and Delayed Registrations of Birth may be answered by calling 216-443-8920.

March 13, 2020

Probate Court COVID-19 Information

With the health and safety of employees, clients and the general public of paramount importance, the four divisions of Cuyahoga County Common Pleas Court (General, Juvenile, Domestic Relations, Probate) are engaged in on-going collaboration and discussion regarding the COVID-19 public health crisis. The Governor has ordered all schools to close for the next three weeks and banned all “mass gatherings” in an effort to slow the progress of this highly contagious virus. This order reflects the protocols of infectious disease experts regarding “social isolation,” among other measures. Consistent with the Governor’s order and advice from the Center for Disease Control (CDC), and other public health entities, essential operations of the courts will continue with limited staff. This will reduce the number of people in the Justice Center, Juvenile Justice Center, and the Old Courthouse. Limited operations will be maintained for the next three weeks, commencing Monday, March 16, 2020. In addition, staff and clients are advised to not bring children into the buildings during this public health crisis.

Important News regarding Probate Court cases and availability:

Existing Cases
All scheduled pre-trials have been converted to phone conferences. With the exception of new guardianship cases and adoptions, most hearings that are not strictly necessary have been continued 45-60 days. The Court has made every effort to contact parties on cases that have been continued. Please check our online docket for specific case information.

New Cases
Unless strictly necessary, new case filings will not be set for hearing until after June 1, 2020. Patrons are encouraged to set up an E-File account and E-File for any of the cases listed available. For your safety and convenience, filings are also accepted by mail at this time. Please direct mail-in filings to the Probate Court Clerk's Office, Room 115, 1 W. Lakeside Avenue, Cleveland, OH 44113. Please refer to the website for filing fees.

EFFECTIVE IMMEDIATELY, we are suspending ALL patron access to the Magistrates and Judges’ offices. This measure includes routine procedural visits as well as Magistrate “walk-throughs” by non-represented patrons, attorneys, and other legal professionals. The Court appreciates your cooperation with these measures. Patrons may direct their questions to an available clerk who will contact those offices directly by phone to get the question answered. If the Magistrate deems it absolutely necessary, patrons may be directed to that Magistrate’s office.

Parties who appear at Court due to a scheduled hearing that has not been not been continued should indicate this to a clerk who can contact that hearing officer’s staff and direct them to their hearing location. Patrons requesting the assistance of a particular hearing officer to receive their documents will be assisted by a clerk who will put a note to direct items to that Magistrate. This procedure is in accordance with all local Courts to limit exposure and is in line with our policy of continuing hearings that are not strictly necessary.

Corrections and Registrations of Birth continue to be available to file by E-File. Those that are filed in person in the Marriage department will be subject to review and wait times may be longer than usual. Patrons can also expect these particular filings will be set for hearing at a later date. Unless the Magistrate expressly requests it, patrons will not be directed to a Magistrate’s office. Every effort will be made by Court staff to accommodate patrons during this unique and challenging time.

March 12, 2020

Probate Court COVID-19 Information

The Courts have been closely following media reports on the coronavirus, known as COVID-19, and the expectations of health officials in combatting the spreading of this virus. According to the CDC, for most of the American public, who are unlikely to be exposed to the virus at this time, the immediate health risk from COVID-19 is considered low. Local health experts caution that we are currently in the midst of the flu season, so the spread of flu remains a health concern as well. As we track this evolving situation related to COVID-19, we are preparing to take any measures necessary to keep our staff and the public safe.

We will continue to monitor reports from federal, state and local health experts as this situation continues to unfold. In an effort to stay ahead of this issue, we will be meeting with the County’s Board of Health to discuss the steps that we should take to minimize the risk of spreading infectious diseases throughout the Courthouses.

The County Board of Health recommends the following precautions be practiced by everyone in our community to minimize the spread of respiratory illness:

If you have the flu, talk to your doctor about antiviral medications that can reduce flu severity;
Wash your hands often with soap and water for at least 20 seconds, especially:

after using the restroom;
before eating;
after blowing your nose, coughing, or sneezing;

Cover your mouth and nose with a sleeve or tissue when sneezing or coughing, or sneeze into your elbow;
Have hand sanitizer available with at least 60% alcohol and use frequently;
Keep surfaces cleaned with an alcohol-based cleaning product;
Stay home if you are ill;
Stay alert for changing conditions announced by the Courts.

The Centers for Disease Control and Prevention does not recommend that people who are well wear a facemask to protect themselves from respiratory diseases, including COVID-19. Facemasks should only be worn by people who show symptoms of COVID- 19 to help prevent the spread of the disease to others. It is important to preserve masks for hospital care and EMS transport personnel. More information can be found at the CDC website.

According to health experts, most COVID-19 patients may experience flu-like symptoms, including a fever that can be treated at home with ibuprofen, drinking plenty of fluids, and rest. If symptoms arise, consider using any available telemedicine options with your medical provider to prevent the spread of illness to others. However, the County Board of Health recommends you visit a doctor, urgent care, or emergency department if you are sick—do not take chances.

The Courts remain open for business as usual. If there are any changes to the Courts’ schedules, notices will be posted to our websites.

Probate Court attorneys and patrons are encouraged to sign-up for and use an E-File account from our E-File home page or using this link. The Probate Court E-File home page includes important information for registration and available filings, guidelines, and updates.

Marriage licenses are valid for 60 days from the date of issuance. The Probate Court has no plans to close in the immediate future but in light of the rapidly evolving public health recommendations, Applicants may wish to consider applying online and coming in to obtain their marriage licenses in advance of their ceremony date.

Anyone with a scheduled hearing or business with the Court experiencing flu-like symptoms should contact the Court prior to appearing to see if such appearance can be waived or rescheduled. Continuances will be liberally granted, and requests to appear telephonically will be approved to the extent possible.

January 29, 2020

News 5 Cleveland on the Guardian Partners program

Link to the full article can be found on the News 5 Cleveland website.

January 21, 2020

CANCELLED

Probate Court Advice Clinic - Wednesday, April 1, 2020

Please see the attached for the public and attorneys(CLE credit).

October 17, 2019

Probate Court Advice Clinic - Tuesday, November 19, 2019

Please see the attached flyer with information about a Probate Advice Clinic for the public.

Please see the attached flyer with information about a Probate Advice Clinic for attorneys(CLE credit).

August 19, 2019

The Cuyahoga County Probate Court is pleased to announce that Applications for Pay or Deliver Minor and Adult Estates and Reports of Distribution on Minor and Adult Claims are now available to E-File on Guardianship cases.

For step-by-step guides, related forms, and additional information about using the Probate Court’s Gateway System, please see the Electronic Filing home page.

April 15, 2019

The Cuyahoga County Probate Court is pleased to announce that Notices of Claims and Fiduciary’s Applications for Allowance of Claims are now available to E-File on Estate cases.

For step-by-step guides, related forms, and additional information about using the Probate Court’s Gateway System, please see the Electronic Filing home page.

July 12, 2019

Probate Court Advice Clinic - Tuesday, July 16, 2019

Please see the attached flyer with information about a Probate Advice Clinic for the public and attorneys(CLE credit).

January 30, 2019

Due to the continuation of the severe cold weather, the Cuyahoga County Probate Court will be operating at a reduced staff on Thursday January 31, 2019. All hearings have been cancelled in order to protect the public from the severe cold. Should the County Executive close the Old Courthouse building, the Court would be required to close as well. Further updates will be provided.

January 29, 2019

The Cuyahoga County Probate Court will be operating at a reduced staff on Wednesday January 30, 2019. All hearings have been cancelled in order to protect the public from the severe cold. Should the County Executive close the Old Courthouse building, the Court would be required to close as well. Further updates will be provided.

January 25, 2019

Probate Court Resource Center

The Cuyahoga County Probate Court is pleased to announce the opening of its Recource Center for self-represented parties. The purpose of this service is not to offer legal advice. The Resource Center is available to assist you with questions about a simple estate, guardianship or name change. This includes the general review of all probate forms and procedures. Complicated estates or guardianships, drafting a will, trusts, adoption proceedings or any contested matter cannot be handled by the Recource Center; a referral would be made to the Cleveland Metroplitan Bar Association to obtain the name of a probate attorney.

Commencing February 12, 2019, the Resource Center will be staffed by a licensed attorney and open every Tuesday, Wednesday and Thursday from 10 a.m. to 3 p.m. A one-half hour appointment may be scheduled by calling (216) 443-8769; the last appointment is scheduled at 2:30 p.m. You may also walk-in during designated office hours. All parties are limited to ONE VISIT per case.

January 1, 2019

Please see the link 2017 Unclaimed Funds List for a complete list of the unclaimed funds from 2017. This list will be available until January 31, 2019.

December 7, 2018

The Cuyahoga County Probate Court is pleased to announce that the next filing available for E-Filing is the “Report of Distribution of Wrongful Death and Survival Claims”.

Submit all receipts and disbursements, including any documents requested at your hearing by the magistrate, as ONE FILE (.pdf format). Include your signed Report as the first page.

To read more about the Probate Court’s E-File Gateway System, please see the Electronic Filing page.

November 28, 2018

Please note the updated approval schedule for Accounts filed from December 4, 2018 through December 17, 2018. The new approval date is January 22, 2019 and NOT January 21, 2019.

October 19, 2018

Probate Court Advice Clinic - Tuesday, December 11, 2018

Please see the attached flyer with information about a Probate Estate Advice Clinic for the public.

Probate Court Resource Center

Probate Court is pleased to announce the formation of a Resource Center coming in 2019. Please see the information sheet.

August 6, 2018

Probate Court Advice Clinic - Tuesday, September 18, 2018

Please see the attached flyer with information about a Probate Advice Clinic for the public and attorneys(CLE credit).

May 18, 2018

Probate Court Advice Clinic - Thursday, June 21, 2018

Please see the attached flyer with information about a Guardianship Clinic for the public and attorneys(CLE credit).

February 8, 2018

CANCELED - MARRIAGE SATELLITE OFFICE HOURS

Marriage Satellite Office hours at Garfield Heights Municipal Court for Friday, February 9, 2018, have been canceled.

Pre-registrations online and applications at the Probate Courthouse will be available as usual during regular business hours.

Marriage Satellite Office hours will resume as scheduled on Friday, February 16, 2018 at Rocky River Clerk of Court.

February 1, 2018

CANCELED - MARRIAGE SATELLITE OFFICE HOURS

Marriage Satellite Office hours at Shaker Heights Municipal Court for Friday, February 2, 2018, have been canceled.

Pre-registrations online and applications at the Probate Courthouse will be available as usual during regular business hours.

Marriage Satellite Office hours will resume as scheduled on Friday, February 9, 2018 at Garfield Heights Municipal Court.

January 1, 2018

Please see the link 2016 Unclaimed Funds List for a complete list of the unclaimed funds from 2016. This list will be available until January 31, 2018.

November 2, 2017

A birth certificate is now required for all adult and minor name changes at the time of filing. If the applicant or minor was born outside of the state of Ohio, the birth certificate will be required at the time of the hearing.

NEW FORM PACKET AVAILABLE - REPORT OF NEWLY DISCOVERED ASSETS

Probate Court form packet Report of Newly Discovered Assets is available on the Court Website located in the COURT FORMS tab under the "Miscellaneous" topic.

September 8, 2017

The Cuyahoga County Probate Court is pleased to announce that the next case types available for E-Filing are Concealment of Assets, Petition for Declaratory Judgment and Petition for Determination of Heirs.

To read more about the Probate Court’s E-File Gateway System, please see the Electronic Filing page.

August 29, 2017

There will be a Red Cross blood drive at the Old Courthouse on September 9, 2017. Please see the flyer for details. To schedule an appointment, please see the Red Cross website.

May 1, 2017

Some Probate Court Room numbers have changed. Please see the Old Courthouse Room Numbering page for more information.

April 6, 2017

Effective April 6, 2017, Local Rule 58.1 Court Costs has been updated. Please see the Local Rules for more information.

March 16, 2017

The Cuyahoga County Probate Court is pleased to announce that the next filing available for E-Filing is the “Commissioner's Report”.

Commissioner’s Report – Submit all receipts and disbursements, including any documents requested at your hearing by the magistrate, as ONE FILE (.pdf format). Include your signed Report as the first page.

To read more about the Probate Court’s E-File Gateway System, please see the Electronic Filing page.

March 13, 2017

The Cuyahoga County Probate Court is pleased to announce that the next case type available for E-Filing is the “Application for Appropriations”.

To read more about the Probate Court’s E-File Gateway System, please see the Electronic Filing page.

January 5, 2017

CANCELED - MARRIAGE SATELLITE OFFICE HOURS

Marriage Satellite Office hours at Shaker Heights Municipal Court for Friday, January 6, 2017, have been canceled.

Pre-registrations online and applications at the Probate Courthouse will be available as usual during regular business hours.

Marriage Satellite Office hours will resume as scheduled on Friday, January 13, 2017 at Garfield Heights Municipal Court.

January 1, 2017

Please see the link 2015 Unclaimed Funds List for a complete list of the unclaimed funds from 2015. This list will be available until January 31, 2017.

September 9, 2016

The Cuyahoga County Probate Court is pleased to announce that the next case type available for E-Filing is the “Application for Delayed Registration of Birth”.

To read more about the Probate Court’s E-File Gateway System, please see the Electronic Filing page.

August 31, 2016

The Cuyahoga County Probate Court is pleased to announce that the next case type available for E-Filing is the “Application for Successor Custodian”.

To read more about the Probate Court’s E-File Gateway System, please see the Electronic Filing page.

August 10, 2016

NEW FORM AVAILABLE - APPLICATION TO APPROVE QUALIFIED INCOME TRUST (MILLER TRUST)

Probate Court form Application to Approve Qualified Income Trust (Miller Trust) (75.0) is available on the Court Website located in the COURT FORMS tab under the "Guardianship" topic.

June 27, 2016

The Cuyahoga County Probate Court is pleased to announce that the next case type available for E-Filing is the “Application for Change of Name of Minor (R.C. 2717.01)”.

To read more about the Probate Court’s E-File Gateway System, please see the Electronic Filing page.

February 1, 2016

EFFECTIVE IMMEDIATELY

ALL APPLICATIONS TO APPROVE SETTLEMENT OF WRONGFUL DEATH AND SURVIVAL CLAIMS OVER $100,000.00 WILL BE SCHEDULED FOR HEARING.

PLEASE BE ADVISED that Applications to Approve Settlement over $100,000.00 will NOT be heard on a "Walk-In" basis, even if the fiduciary is present.

PROBATE COURT SUBPOENA FORMS ARE NOW AVAILABLE ONLINE

Probate Court Subpoena Forms are available on the Court Website located in the COURT FORMS tab under the "Miscellaneous" topic. The Court has waived the requirement of the Clerks issuing the subpoenas prior to service; you may complete the forms online and file the forms with the Probate Clerk after service of the subpoena.

Also be advised that the Probate Court Clerk's Office will no longer accept the Cuyahoga County Common Pleas General Division subpoena forms.

Notice of Appearance

PLEASE BE ADVISED that all attorneys are required to file a separate NOTICE OF APPEARANCE when representing a party in a Probate Court proceeding.

NOTICE OF APPEARANCE forms are available on the Court Website in the COURT FORMS tab under the "Miscellaneous" topic.

January 5, 2016

Please see the link 2014 Unclaimed Funds List for a complete list of the unclaimed funds from 2014. This list will be available until January 31, 2016.

December 29, 2015

GUARDIANSHIP TRAINING FOR PROFESSIONALS

Please be advised that the Fundamentals of Adult Guardianship broadcast course in Cuyahoga County on March 3 has reached capacity and any new registrations will no longer be accepted.

On Thursday January 21, 2016 and Thursday March 3, 2016 the Supreme Court of Ohio Judicial College is offering a six-hour training for professional guardians (attorneys, social workers). Cuyahoga County Probate Court will host the remote broadcast at the Education Center at Cuyahoga County Common Pleas Court, General Division, 1200 Ontario Street, 12th Floor, Cleveland, OH 44114. All professional guardians of adults, unless otherwise exempted, are required to participate in this education before June 1, 2016, pursuant to the Rules of Superintendence for the Courts of Ohio 66.06 and 66.07. The Ohio Supreme Court also offers an online training broadcast, for which CLE is not offered. These courses are tuition free.

There are also broadcast sites available in other northeast Ohio locations on February 19, April 12, May 20 and June 8. Please visit the Supreme Court of Ohio Judicial College Academy to preregister for any of these trainings.

December 2, 2015

On Friday December 18, 2015, the Supreme Court of Ohio Judicial College is offering a six-hour training for professional guardians (attorneys, social workers). It will be broadcast remotely to the offices at Cleveland Metropolitan Bar Association, 1375 East 9th Street, Floor 2, Cleveland, OH 44114. All professional guardians of adults, unless otherwise exempted, are required to participate in this education over the next six months, pursuant to the Rules of Superintendence for the Courts of Ohio 66.06 and 66.07. This course is tuition free. Please visit www.judicialecademy.ohio.gov to preregister for this training.

November 10, 2015

The Cuyahoga County Probate Court is pleased to announce the launch of our E-File System. The Court is launching its E-File System by CASE TYPE. The initial case type available for E-Filing is the “Application for Change of Name of Adult (R.C. 2717.01)”. The Court is anticipating that several additional case types will be made available for E-Filing in 2016. You will be notified accordingly.

To read more about the Probate Court’s E-File Gateway System, please see the Electronic Filing page.

June 15, 2015

Please see the Local Rules page for updated information on Local Rule 34.1 and Local Rule 58.1.

June 12, 2015

Update: Commissioner's Reports

Please be advised that Commissioner's Reports require supporting documentation including, but not limited to, signed acknowledgment of receipt of funds from beneficiaries and/or copies of cashed checks. The Court will accept the Commissioner’s Report if the supporting documentation is provided with the Report. If these items are not provided, the Commissioner’s Report may be scheduled for hearing, thereby delaying the acceptance of the Commissioner’s Report until the supporting documentation is provided.

Update: Reports of Distribution

Please be advised that Reports of Distribution for Trusts, Estates, Guardianships and Minor Settlements require supporting documentation. The Court will accept the Report of Distribution if the supporting documentation is submitted with the Report. If the proper documentation is not provided, the Report of Distribution may be scheduled for hearing, thereby delaying the acceptance of the Report until the required supporting documentation is provided.

June 11, 2015

A new Probate Court Guardianship Complaint form is now available under the Court Forms.

Updated Local Rules

There are two new local rules concerning Guardianships. Please see the Local Rules page for more information on Local Rule 66.4 and Local Rule 66.03.

February 19, 2015

Probate Court Closed Friday, February 20, 2015
Due to dangerously cold conditions, the Cuyahoga County Probate Court will be closed on Friday, February 20, 2015.

More information regarding Closure.

January 9, 2015

Probate Form 14.0 has been updated by the Supreme Court of Ohio and is now available on the web. Probate Forms 22.5, 22.6 and 22.7 have been created by the Supreme Court of Ohio and are now available on the web. All forms are effective January 1, 2015. See more detailed information at Court News Ohio.

January 1, 2015

Please see the link 2013 Unclaimed Funds List for a complete list of the unclaimed funds from 2013. This list will be available until January 30, 2015.

November 20, 2014

Employment Opportunities

Please note the new link under the Home Menu which takes you to the Cuyahoga County Employment page. Probate Court, as well as other County job postings will be posted there.

October 16, 2014

INTERPRETATION SERVICES

Please call (216) 443-8768 to inquire about Interpretation Services for hearings. Forty-eight (48) hours notice is needed. Telephonic interpretation is available for all non-hearing proceedings; twenty-four (24) hours notice is preferred. For additional information please visit the Ohio Supreme Court.

May 21, 2014

Effective April 21, 2014, Local Rule 58.1 Court Costs has been updated and Rule 78.4 Durable Power of Attorney for Health Care has been added. Please see the Local Rules for more information.

February 27, 2014

Probate Forms 12.0 packet (Forms 12.0 and 12.1), 19.2, 19.3 and 25.0 packet (Forms 25.0, 25.1, 25.2, 25.3, 25.4, 25.5, and 25.6) have been updated by the Supreme Court of Ohio and are now available on the web. They are effective March 1, 2014. See more detailed information at Court News Ohio.

January 27, 2014

Probate Court Closed Tuesday, January 28, 2014
Due to dangerously cold conditions, the Cuyahoga County Probate Court will be closed on Tuesday, January 28, 2014.

Click here for more information.

January 21, 2014

Marriage satellite location hours will be from 9:00 a.m.to Noon & 1:00 p.m. to 3:00 p.m. for the Berea location on January 24, 2014 due to the scheduled Court shutdown.

FILING OF INVENTORY AND ACCOUNTS

COMMENCING JANUARY 27, 2014 ALL INVENTORIES AND ACCOUNTS WILL BE PAID FOR AND FILED IN ROOM 121 PRIOR TO REVIEW BY THE ACCOUNTS DEPARTMENT IN ROOM 113.

January 17, 2014

On Friday January 24, 2014 the Probate Court and the Clerk's Office will be unable to accept any filing or payment after 3:15 p.m. in order to complete a data backup of its case management system. This is being done in conjunction with the county's power shutdown on January 26 during the demolition of the former County Administration Building.

The Probate Court and Clerk's office will resume normal operations on Monday January 27, 2014 at 8:30 a.m. Thank you for your anticipated cooperation and understanding.

January 9, 2014

Please see the link 2012 Unclaimed Funds List for a complete list of the unclaimed funds from 2012. This list will be available until February 7, 2014.

January 6, 2014

Probate Court Closed Tuesday, January 7, 2014
Due to dangerously cold conditions, the Cuyahoga County Probate Court will be closed on Tuesday, January 7, 2014.

Click here for more information.

December 17, 2013

Effective Monday December 9, 2013 Cuyahoga County Probate Court implemented Local Rule 8.2 Special Process Server. For more information please see our Local Rules and search by Local Rule Number "8.2" or by Local Rule Topic "Special Process Server".

October 4, 2013

Effective Tuesday October 15, 2013 Cuyahoga County Probate Court will require death certificates on the initial filing of all estate cases.

September 19, 2013

UNCLAIMED INHERITANCES

You can now search our online docket to find out if you or one of your relatives are a party to a probate case that closed with unclaimed funds -- something that happens when an executor or trustee can't track down at least one beneficiary, or if a guardianship closed without locating the ward.

The person owed money will appear with the party role "entitled beneficiary" on the case, and the online docket will list the approximate amount owed.

Unclaimed inheritances can be collected by filing a Motion to Release Funds in Room 121 of the Probate Court. You will need to bring proof of identification, proof of your relationship with the deceased (for example, a birth certificate) and the case number. The filing fee is $20, cash or credit card.

Once the motion is approved, you take the court order to the prosecutor's office, which is on the 9th floor of the Justice Center, 1200 Ontario St. After approval by the prosecutor's office, you will go to the county fiscal office for the funds to be issued.

August 1, 2013

In accordance with R.C. 149.45, any person who is a peace office, parole officer, probation officer, bailiff, prosecuting attorney, assistant prosecuting attorney, correctional employee, youth services employee, firefighter, EMT, or investigator of the bureau of criminal identification and investigation residential and familial information may request to have their personal address and phone number redacted from the internet.

If you believe you fall under one of these categories, please see the Court Guidelines for filing a request.

July 3, 2013

As of July 3, 2013, the Court's case documents will be available on our online web docket in a redacted format. If you are looking for a document or even a regular copy, please check the Court's public docket. If certified copies are required, those copies still must be requested from the Court. It is especially important to note that you cannot print your own Letters of Authority from the web docket; the only approved letters are the ones certified by the Court.

The documents will be available for dockets dated December 19, 2011 and beyond. There is also a new ten (10) day delay for all documents for redaction purposes. Please allow ten (10) days to pass and on the following day the item will be available for viewing. Thank you.

Print Page | Accessibility Statement | Disclaimers

Copyright © 2024 Cuyahoga County Probate Court. All Rights Reserved.